ADOLFO SUAREZ MADRID-BARAJAS AIRPORT · VIP SERVICE
Roadshow Chauffeur in Madrid
Dedicated chauffeur for congress weeks at IFEMA: hotel-to-IFEMA shuttles, multi-stop client meetings, Barajas airport runs and evening events.
A roadshow in Madrid runs on a dense calendar where every minute between the hotel, the IFEMA fairgrounds and your meeting rooms matters. We assign a single chauffeur for the entire congress week, so he learns your plan, your preferences and your pace, and you never have to explain a route twice.
During weeks like FITUR and ARCO, IFEMA runs at full capacity, and our chauffeur knows the security gates, the VIP entrances and the exhibitor access points, taking you to where you actually need to be.
The day usually begins with a transfer from the hotel to the IFEMA grounds, often along the A-2 motorway or the M-40 ring road. IFEMA sits just minutes from Adolfo Suárez Madrid-Barajas Airport (MAD), so a morning pickup of your delegation from terminals T1, T2, T3, T4 or the T4S satellite, straight to the halls, happens without detours.
Flight status is tracked live, and the chauffeur waits with a name board in the arrivals hall of the correct terminal. After landing you have 60 minutes of free waiting time.
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Through the day we cover multi-stop client meetings: the business corridor along Paseo de la Castellana, offices and law firms in the centre, dinners and evening events. Madrid sits inside the ZBE low-emission zone with the restricted Distrito Centro, and our entire fleet complies, so access to the centre is never an issue.
Routes are planned ahead to avoid congestion on the M-30 and Gran Vía during peak hours.
The service suits exhibitor delegations, executives, sales teams and special guests attending the major fairs. For larger groups we provide several vehicles travelling together as one convoy. You can choose Mercedes E-Class, S-Class or V-Class.
The fare is fixed at booking, with no meter and no surcharges. Payment is taken online by card, Apple Pay or Google Pay, with no cash accepted. A VAT invoice is available on request.
How the service works
- 01Booking and the week's planYou share the roadshow dates, your hotel and an outline schedule. We set a fixed price and assign a dedicated chauffeur for the entire congress week at IFEMA.
- 02Airport or hotel pickupThe chauffeur waits with a name board in the arrivals hall of the correct terminal, from T1 to T4S, with live flight tracking and 60 minutes of free waiting.
- 03Service through the dayHotel-to-IFEMA shuttles, multi-stop client meetings and drop-offs at the exhibitor and VIP entrances. Routes are planned to avoid congestion on the M-30 and Gran Vía.
- 04Evening eventsThe chauffeur stays on call for dinners and evening events, then returns you to your hotel afterwards. The entire fleet complies with the ZBE low-emission zone.
Typical situations
FITUR fair weekDaily transfers from the hotel to the IFEMA grounds during FITUR, with drop-off at the exhibitor entrance and flexible returns once the halls close.
ARCO delegationSeveral vehicles for a team visiting the ARCO art fair, coordinated as a convoy, with stops at galleries and a dinner in the centre.
Multi-stop meeting dayA day of meetings along Paseo de la Castellana and in the centre, with the chauffeur waiting between addresses and familiar with the ZBE zone.
Delegation pickup from BarajasA morning pickup of guests from terminals T1 to T4S at MAD and a transfer straight to the IFEMA halls, a few minutes' drive from the airport.
Frequently asked questions
Does one chauffeur cover the whole fair week?
Yes. For the roadshow we assign a dedicated chauffeur who learns your schedule, preferred routes and the rhythm of your day. Subsequent runs between the hotel, IFEMA and your meeting rooms then flow smoothly, without explaining everything again.
How far is IFEMA from Barajas Airport?
IFEMA is only a few minutes' drive from Adolfo Suárez Madrid-Barajas Airport (MAD). A morning pickup of your delegation from terminals T1 to T4S and a transfer straight to the fairgrounds is quick, usually along a short stretch of motorway.
Does the chauffeur know the VIP and exhibitor entrances?
Yes. Our chauffeurs know the security gates and the VIP and exhibitor access points across the IFEMA grounds. We take you to the right entrance rather than a general car park, which saves time during peak fair hours.
Can you handle a larger delegation?
Yes. For teams we provide several vehicles travelling together and coordinated as a single convoy. You can choose Mercedes E-Class, S-Class or the seven-seat V-Class for groups carrying stand materials.
How does payment and invoicing work?
The fare is fixed at booking, with no meter and no surcharges. Payment is taken online by card, Apple Pay or Google Pay, and no cash is accepted. A VAT invoice is available on request.
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